These rooms are maintained in part by those who use them. 30 minutes) so adjust accordingly. See a complete listing of room descriptions, including furniture and equipment. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. Double check all reservations on your personal calendar with the calendar for each room a few days before the event/meeting, and again day-of. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. Visit the meeting rooms page to view a list of rooms. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. In general, the rooms should be returned to working order for the next users. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. This room does not have a door for privacy. Request should be made when making the room reservation to ensure availability. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. No more than 4 1-hour reservations may be made within one 24-hour period. Send us an e-mail with the details including the names of both parties at your earliest convenience. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. Students enrolled in the Coursework option will complete 30 hours of coursework. Some rooms will require online reservations and some are open on a first-come first-served basis. Our students and faculty are changing the world through their contributions to computing education, research, and industry. Keep in mind that this message may appear even if it only conflicts by a small fraction of the time (ex. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. There is electricity in front of the WCP. A group that is more than 15 minutes late forfeits the reservation. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. Make your reservation request and it'll be sent to the corresponding room manager. The rooms are normally unlocked upon arrival. Yes. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. These spaces often have flexible seating options. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. All meeting rooms are self-service and should be cleaned/reset by the users. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. The building manager will clean and maintain the check-out of tablecloths. Prior arrangements may be made with the Building Management Office to check out adaptors. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. Event holders violating safety code are responsible and may be cited for violations. The room has 12-16 seats and is available to the UT Community. Wait to enter a GPC if a class or exam is in progress. This includes time allotted for setup and breakdown of event.) To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. Decorations are fine but with certain parameters. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Reservations are limited to 4 hours total per EID per week. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Setup in all rooms includes tables and chairs only. Our office does not schedule these spaces. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. Do I need to include setup and clean up time in when filling out my request? scheduling@austin.utexas.edu Benches, Covered Tables With Seating William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. When reservations are processed the space is taken out of available inventory. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. If so, you will need to download and install this app to use AirMedia. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. If you are 15 minutes late, you forfeit your reservation. FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Mirrored wall, tiled floors, TV with AV hookups. Complaints of disruption shall be reported to the Building Manager. Browse Policies How To Reserve Study Rooms We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. You'll be given a list of your reservations. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. Food is not allowed in the classrooms and conference rooms. Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. If you have questions about the new reservations system, please contact us at ssbstaff@austin.utexas.edu. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 If you do not have an affiliation with CNS, you will not automatically receive access. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. College of Education Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. For more information on the spaces please visit the Reservation Guide. 2.122 Convocation Center. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. Food and beverages are not allowed in the auditorium space. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. No. Study rooms in the PCL Scholars Commons are forgraduate students only. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. Please keep in mind the building opens at a later time on weekends. POB's Avaya Auditorium and conference rooms are reservable as-is. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. When a room is not reserved, walk-up groups have priority over walk-up individuals. Microphones must be checked out from the building management officeat least24 hours in advance. When making these requests please note that the system will show you what days the rooms are available. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Please click on one of the tabs below for information. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. If you do choose to bring refreshments intothe Department Conference Room, please set them up on the tables located in the back of the room. Reserve a room. Texas Today: UT Events & Announcements Calendar Engineering Education and Research Center (EER) Please visit the Protect Texas Together website for the latest campus information on COVID-19. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. Non-UT Login UT Login EMS allows you to manage your program details: The building manager will have final say in any unresolved scheduling conflicts. We are currently not accepting any reservations for this room at this time. Otherwise, you can send an email to Arturo for availability. There are many reasons why your room is not showing up. Student organizations and university departments are welcome to reserve Recreational Sports facilities for a variety of events and occasions. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) . Reservations outside of these dates will not be accepted. 512-232-9173help@cns.utexas.eduhttps://cns.utexas.edu/information-technology/classroom-technology, PHR Who do I talk to about events at the WCP? Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. Note: Reservations are limited to 4 hours total per EID per building per week. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. Click here to reserve space. We have a new reservation system - Mazevo! The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. Both buildings feature theaters and ballrooms. If interested in a building tour please contact our hospitality desk at 512-475-7739. See below for details. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. Please refer to our policies and procedures section 5.1 for further information on decorations. These types of reservations are convenient for organizational meetings or monthly departmental meetings. A reservation for November 2015 could not be accepted at that time. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Phone: 512 475-7600 All reservations will end at 9:00 pm and the rooms must be vacated at that time. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. Priority is given to FAC building occupants. Approved events must request room reservations through our office. These are outlined in our policies and procedures. Course Requirements. No exceptions will be made. No instructional media. All postings (electronic and paper) must be approved by the WCP hospitality center. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email: scheduling@austin.utexas.edu. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. McCombs School of Business 790 fixed seats in orchestra level and 360 in balcony. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Requests are processed within 1-2 business days. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. If your room is not open, contact Facilities Service Center line at 471-2020. Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. The University Unions serves to meet your meeting and event needs. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. Capacity: 231 - Media: full media console. For theatrical performances that require multiple day stage practice and prop set-up, a 7-day reservation will be arranged. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Built in screen. 4 moveable tables on wheels, 16 chairs, extra chairs in room. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. and returned back to their original locations to prepare for the next conference. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. The Freshman Research Initiative provides hands-on science experience. What does the First Available Booking Date Violation message mean? Click on the name of your reservation you are trying to change. Select Browse to view available rooms. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Our new reservation software is now live! The reservation period will include January 9th, 2022 throughAugust 19th, 2023. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Walk up groups take precedence over individuals. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. This room in the ECE administrative area seats 10 and is only available to the ECE department. No. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to ase-rooms@austin.utexas.edu, The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. PAI 5.41 is not available for reservation by students. The hall also houses the countrys largest tracker organ. Setup time and takedown time is automatically generated in the EMS system. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Supplies for meeting rooms may be found in the SSB Management Office. The same would apply to faculty and staff accross the university. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. Catering at the Texas Union and Hogg Memorial Auditorium is provided by 40 Acres Catering. : 231 - media: Full media console expected number of attendees '' for variety. Office to check out adaptors through Friday between 8 am and 5 for. Schedule over 30,000 special event requests and about 27,000 class sections each for! Officeat least24 hours in advance if interested in a building tour please contact our hospitality desk at.! 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